Certificates can be issued via Convenience Store Issuance Service, which is quick and convenient. Alumni before 1999, Non-degree students, or those who need certificates that cannot be issued via the Convenience Store Service should issue them "at the counter or by mail."

Convenience Stores

Service Overview	This service allows for the issuance of necessary certificates through online application and payment either by credit card or in cash at the convenience stores nationwide, using their multi-copy machines. Additionally, issuance by mail (online application mailing service) and the online PDF delivery service for electronic certificates are available. The online application mailing service involves applying and paying online for the necessary certificates, which are then sent by traditional mail. The online PDF service provides a direct online transmission of electronic data (PDF) with a timestamp and electronic certificate to prospective employers or relevant parties. Service Login Manual (For Graduates) (PDF: 1.6MB) For first-time users, please proceed with the "New Registration Procedure." New Registration Here For those who have already obtained an ID, please use the login site below. Login Site Note: New registration is required for the first use of this service. After applying for registration, the university will verify the applicant's identity as follows and issue the initial password: Applications submitted between 9 AM and 12 PM will be approved or denied by 5 PM the same day. Applications submitted between 12 PM and 9 AM the following day will be approved or denied by 5 PM the next day. Please note that no application processing will take place on weekends, holidays, or days the office is closed.
Eligibility	Only those who graduated after the 2000 Academic Year (March 20, 2001) are eligible to use this service.
Location	Multi-copy machines at the Convenience Stores within Japan (Seven-Eleven, Family Mart, Lawson, in alphabetical order)
Availability	24 hours a day, 365 days a year (excluding maintenance times for various services and periods of suspension due to the university's operations).
Payment Methods for Fees	Credit Card Payment (VISA/Master/JCB/AMEX/Diners) Cash Payment at the Convenience Stores (please pay within 7 days of application) For cash payments at the Convenience Stores, please ensure you can receive emails from SB Payment Service (payment processing agent) which email address is kessai@sbpayment.jp.
Important Notes	Non-degree students cannot use this service. The printing deadline is 7 days from the application date (printing will not be possible after midnight of the 8th day, and the issuance fee is non-refundable). No refunds will be provided for mistakenly applied or issued certificates. If a "sealed" certificate is required, please select mailing and check the "Desired" option for the "Sealed" mailing option. Currently, the Ministry of Foreign Affairs does not accept certificates issued by convenience stores. If submitting certificates to the Ministry of Foreign Affairs, please choose the mailing application. Certificates will be issued under the name you had while enrolled. For those who have changed their name in the past, due to the introduction of a new system, the name on the certificate will be the one you had while enrolled (applicable from April 1, 2022).

No.	Type of Certificate	(JP)	(EN)	Apply to
1	Certificate of Graduation	〇	〇	Student Life Section, Division of Student Affairs
2	Certificate of Attendance for dropout * Issuable only to those who have withdrawn or been expelled	〇	—	For undergraduate and junior college students: Student Life Section, Division of Student Affairs
3	Academic Record	〇	〇	For undergraduate and junior college students: Division of Academic Affairs

Issuance Fee

1,000 yen per document

• Note: An additional printing fee of 60 yen per sheet is required for printing at the Convenience Stores.
• For mailing, the following postal fees will be additionally required, and the fees are the same even for the "sealed" documents:
  • Within Japan: Letter Pack Light, from 1 to 10 items for a flat rate of 430 yen
  • For overseas: Please refer to the "Reply Postage (Overseas)" section at the bottom of this page.

Inquiries about Payment Methods or System Operation

Certificate Issuance Service Call Center:
Tel: 06-6809-4327 (Available 24/7, 365 days)
Inquiry Service: Chatbot is available here

To Those Who Have Received Certificates Issued Through This Service

Various certificates issued through this service are protected against forgery with POPITA technology. Those who have received a convenience store certificate from our university can use POPITA technology to verify the authenticity of the certificate.

• For more details, click here (PDF: 675KB)
• For Academic Grading System, click here

At the counter or by Mail (for Department Graduates)

Graduates before 1999, Non-degree students, or those who need certificates that cannot be issued via the Convenience Store Service can issue them "at the counter or by mail."
Please send requests via post or in person. As a general rule, requests will not be accepted via fax, telephone, or e-mail.

• Certificates are issued in the name of the student at the time of enrollment.
• Graduates of postgraduate courses should contact the Office of the Graduate School directly (daigakui@kufs.ac.jp).

No.	Graduation Certificate	(JP)	(EN)	Apply to
1	Certificate of Graduation	〇	〇	Student Life Section, Division of Student Affairs
2	Certificate of Attendance for dropout * Issuable only to those who have withdrawn or been expelled	〇	—
3	Academic Record	〇	〇	Division of Academic Affairs
4	Letter of Recommendation	〇	〇

• If a sealed certificate is required, please make a separate request at the Division in charge.
• Issuance and sending of certificates in PDF format are not supported. If you need a certificate in PDF format, please convert the issued certificate to PDF by yourself.

Issuance Days

<For applications at the counter>

Japanese certificates	Applications from 9 AM to 12 PM will be delivered on the next business day; Applications from 12 PM to the end of business hours will be delivered on the second next business day.
English certificates	Delivered on the second next business day after the application day.

<For applications made by mail>

Japanese certificates	Posted on the next business day after the arrival of the documents.
English certificates	Posted on the second next business day after the arrival of the documents.

• Note: Depending on the type of certificate, it may take longer than the afore-mentioned periods.
• Immediate issuance is not available, regardless of whether it is at the counter or by mail.

Issuance Fee

250 yen per document

Application Method

Please apply at the counter or by mail.

• Applications by phone, email, or fax are not supported.

For applications by proxy, click here

<For applications at the counter>

Please bring the following three items to the university:

<For applications by mail>

Please mail the following four items to the certificate section of the university:

Estimated Return Postage

(Domestic)

Items/Cost	JPY110	JPY180	JPY270	JPY320
Japanese	1 - 3	4 - 6	7 - 9	10
English	1 - 2	3 - 5	6 - 7	8 - 10

• For express mail, please add 300 yen to the above fee.
• Items = number of certificates
• If you are requesting between 11 - 30 letters, please enclose a Letter Pack Light (JPY430).

(Overseas)

The following fees are subject to change without notice, so please check the rates for each application.

China, Hong Kong, Taiwan, Korea, Thailand, Malaysia	JPY1,900
India, Australia	JPY2,400
America, Canada, Italy, Germany	JPY3,000
Russia, Africa, Middle East	JPY3,700
South America	JPY3,300

• On the address on the lower right of the Certificate Issuance Request Form, please circle either Mr. or Ms., write your address in English, and be sure to include your postal code and telephone number.
• Please inquire before applying if you need to send to countries not listed above.
• Currently, shipments to Ukraine, Belarus, and Russia have been temporarily suspended.

Other Information

• Certificates will be issued under the name you had while enrolled. For those who have changed their name in the past, due to the introduction of a new system, the name on the certificate will be the one you had while enrolled (applicable from April 1, 2022).
• Excess postage stamps cannot be returned.
• Letters of recommendation are written by the full-time faculty of our university. Please decide on the faculty member you wish to request a letter from and contact them directly. When doing so, ensure you get their consent to write the letter and inform them of the application destination and timing. If you cannot contact the requested faculty member, please inquire at Division of Academic Affairs. If there is a designated form, fill in the applicant's section in advance, and send it along with the application for issuance. (The document will be issued in a sealed format, and once issued, it cannot be opened.) If there is no designated form, please specify this on the application for issuance.

Applications and Inquiries

Division of Academic Affairs, or Division of Student Affairs
Kyoto University of Foreign Studies
6 Kasame-cho, Saiin, Ukyo-ku, KYOTO 615-8558

• If the required certificate involves multiple offices, please send or bring them together to any of the offices.

Student Life Section, Division of Student Affairs (Building #1, 1st Floor) TEL: 075-322-6021 E-Mail: dep_stu@kufs.ac.jp	Certificate of Graduation Certificate of Attendance for dropout
Division of Academic Affairs (Building #1, 1st Floor) TEL: 075-322-6032 E-Mail: kyomu@kufs.ac.jp	Academic Record (Credits Earned) [Undergraduates & Junior College Students] Letter of Recommendation