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Requesting Certificates (for Department Graduates)

Information on the procedure for graduates requesting certificates is indicated below.
Please send requests via post or in person. As a general rule, requests will not be accepted via fax, telephone, or e-mail.

• Certificates are issued in the name of the student at the time of enrollment.
• Graduates of postgraduate courses should contact the Office of the Graduate School directly (daigakui@kufs.ac.jp).

Office hours and related information

Billing procedure

Please send the following three items to the Certificate Issuance Section at the university.

1. Certificate Issuance Request Form (PDF file) which can be found at the end of this page
2. Copy of passport (photo page)
   • If your name at time of enrollment differs from your current name, please submit documents from a public institution that proves the association between the two names.
3. Postage stamps (total amount including the issuance fee and return postage fee)
   • For applicants in Japan, the return postage fee may be substituted with a Letter Pack, a postage-prepaid envelope.
   • Please note that excess stamps are non-refundable.
   • Please do not enclose cash, postal money orders, or revenue stamps.
   • When making an application from overseas via post, International Reply Coupons can be used instead.
   • Letter Packs can be purchased at post offices or convenience stores.

   [Regarding International Reply Coupons]

   • International Reply Coupons are stamps that can be purchased at relatively large post offices in countries overseas.
   • Please send an amount equivalent in Japanese yen. (One International Reply Coupon is worth 130 yen in Japan.)
   • Please send coupons that are valid for at least three months.

<Applications via proxy>

Please follow the procedure below.

1. Applicant (graduate): Send the following three items to a proxy (residing in Japan) via e-mail.
   1. Certificate Issuance Request Form (PDF file)
   2. Copy of passport (photo page) (PDF file)
   3. "Letter of Proxy" signed by the applicant (PDF file)
2. The proxy must send the following five items to the Certificate Issuance Section at the university.
   1. Request for Issuing Certificate in 1. - (1)
   2. Passport in 1. - (2)
   3. Letter of Proxy in 1. - (3)
   4. Copy of personal identification of proxy
      • Driving license, Health Insurance Card, My Number Card, Residence Card, etc.
   5. Postage stamps (total amount including the issuance fee and return postage fee)
      • Return postage fee may be substituted with a Letter Pack, a postage-prepaid envelope.
      • Please note that excess stamps are non-refundable.
      • Please do not enclose cash, postal money orders, or revenue stamps.
      • Letter Packs can be purchased at post offices or convenience stores.

Estimated return postage fee (domestic)

Fee (yen)	94 yen	120 yen	140 yen	210 yen	250 yen
No. of copies	1	2	3 to 6	7 to 9	10

• For express postage, add 260 yen to the above fees.

Estimated return postage fee (overseas)

The following fees are subject to revision at any time, so please check before sending in your request form.

China / Hong Kong / Taiwan / Korea / Thailand / Malaysia	1,900 yen
India / Australia	2,400 yen
USA / Canada / Italy / Germany	3,000 yen
Russia / Africa / Middle East	3,700 yen
South America	3,300 yen

• On the address on the lower right of the Certificate Issuance Request Form, please circle either Mr. or Ms., write your address in English, and be sure to include your postal code and telephone number.
• Currently, shipping to Ukraine, Belarus, and Russia is temporarily suspended.

Address for billing and inquiries

Certificate Issuance Section
(Division of Academic Affairs or Division of Student Affairs)
Kyoto University of Foreign Studies
6 Kasame-cho, Saiin, Ukyo-ku, Kyoto 615-8558

• If the required certificates are handled by separate offices, please request all of them from just one office.

Division of Student Affairs TEL: 075-322-6021 E-Mail: dep_stu@kufs.ac.jp	Certificate of Graduation Certificate of Enrollment
Division of Academic Affairs TEL: 075-322-6032 E-Mail: kyomu@kufs.ac.jp	Academic Record Letter of Recommendation