Applications via proxy

Please follow the procedure below.

1. Applicant (graduate): Send the following three items to a proxy (residing in Japan) via e-mail.
   1. Certificate Issuance Request Form (PDF file)
   2. Copy of passport (photo page) (PDF file)
   3. "Letter of Proxy" signed by the applicant (PDF file)
2. The proxy must send the following five items to the Certificate Issuance Section at the university.
   1. Request for Issuing Certificate in 1. - (1)
   2. Passport in 1. - (2)
   3. Letter of Proxy in 1. - (3)
   4. Copy of personal identification of proxy
      • Driving license, My Number Card, Residence Card, etc.
   5. Postage stamps (total amount including the issuance fee and return postage fee)
      • Return postage fee may be substituted with a Letter Pack, a postage-prepaid envelope.
      • Please note that excess stamps are non-refundable.
      • Please do not enclose cash, postal money orders, or revenue stamps.
      • Letter Packs can be purchased at post offices or convenience stores.

Regarding International Reply Coupons

• International Reply Coupons are stamps that can be purchased at relatively large post offices in countries overseas.
• Please send an amount equivalent in Japanese yen. (One International Reply Coupon is worth 160 yen in Japan.)
• Please send coupons that are valid for at least three months.
• Please apply the following to calculate the number of International Reply Coupons required.
  

  (①) yen ÷ 160 yen (price per International Reply Coupon) = (②)

  • (①): Total amount including the issuance fee and return postage fee
  • (②): The number of International Reply Coupons required

  e.g.) One certificate of graduation (250 yen) to be sent to the Germany (4,100 yen)
  4,350 yen ÷ 160 yen = 28 stamps