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2020/8/5

Dear Students:

Thank you for your understanding of and continued cooperation in implementing our COVID-19 control measures during the spring semester.

Since last July this year, the number of confirmed COVID-19 cases has been increasing across Japan again, and concern about a possible second wave has heightened. In this situation, we should continue to act carefully and flexibly. At the University and Junior College, after repeated careful deliberations and discussions on how to best offer classes in the fall semester while closely monitoring the status of the pandemic, we have decided to basically offer remote classes during the fall semester to prevent infection and preserve health. However, we have also decided to allow some classes to be conducted face-to-face with the adoption of appropriate infection control measures, should the KUFS Action Standards for COVID-19 Infection Control become “Level 1 (Caution)” or the number of confirmed novel coronavirus cases remain constant.

Please understand that the University had to make this very difficult decision in order to protect your health and safety and conduct our educational activities safely and securely.

We look forward to your continued cooperation.

1. Class Styles


(1) Basically, classes will be offered remotely.

(2) Courses recognized as required by a faculty or department will be taught in face-to-face classes. The names of these courses and other details will be provided about the end of August.
 * Please note that only a minimum number of courses will be taught in face-to-face classes for the prevention of the spread of novel coronavirus infections.
 * You are not required to go to the campus to attend face-to-face classes by constraint. Courses taught in face-to-face classes will also be taught remotely (Live Streaming and/or On Demand Video Classes).
 * Depending on the status of the pandemic, face-to-face classes may be switched to remote ones.

(3) As in the spring semester, no Regular Examinations (TEIKI-SHIKEN)※ will be administered.
 ※Regular Examinations (TEIKI-SHIKEN) in Spring and Fall Semester refer to examinations administered during the end-of-semester examination period recognized by the University.

2. Changes in Class & Course Registration Schedule and Tuition Payment Deadline


(1)The starting date for fall semester classes will be changed to Thursday, October 1, 2020, and the ending date to Wednesday, January 27, 2021.
 Click here for details. *In Japanese.

(2) The schedule for course registration and other procedures before the start of the semester will also be changed. Details will be announced via Kyoto Gaidai Web Campus.

(3) The tuition payment deadline will also be changed. Please refer to the website.

3. Subsidy for Communication Costs required for Remote Classes


As in the spring semester, a subsidy will be provided as follows. However, please note that the subsidy for communication costs required for remote classes will be provided only through the fall semester of this year.

(1) Amount of a Subsidy
A subsidy of 20,000 yen will be provided for each eligible student.

(2) Eligible Students
Regular students who are enrolled in the graduate school, the undergraduate faculties (Faculty of Foreign Studies and Faculty of Global Engagement), the Junior College, or the Japanese Studies Center for International Students in the AY2020 fall semester (excluding students who take a leave of absence from school) and who have paid tuition for the fall semester (including students who have applied for postponed tuition payment) are eligible for the subsidy.

(3) Time and Method of Subsidy Provision
In early December this year, an “Ordinary Exchange Certificate” will be sent to the address of the guarantor (guardian) registered at the University.

4. Infection Control Measures being taken by the University


(1) Health Checks
 ・University staff will measure students’ body temperature when they enter the campus. If you have a fever of 37.5°C or higher, you cannot enter the campus.

(2) Infection Control at Campus Facilities
 ・Disinfectant is provided at the campus gate and the classroom entrances.
  *Do not take away the disinfectant bottles of the University.

 ・We will disinfect regularly surfaces that many people touch (doorknobs, handrails, switches, etc.). 

 ・We strive to ventilate classrooms and other facilities as much as possible by always keeping doors and windows open, and by other means. Although classrooms in the Buildings #1 and #4 have no windows, the buildings are adequately ventilated. Please don’t worry.

 ・Classes will be offered in principle with an attendance less than half of the classroom capacity as much as possible.

 ・The number of seats in self-study rooms, free spaces and library reading rooms will be reduced.

 ・Guide signs are placed on stairs to avoid crowding.

 ・Business hours of the Dining Hall and Cafeteria
  “LIBRE”
   Hours: 11:00–14:00 (Monday to Friday)
   The cafeteria mainly sells packed box lunches, and serves only a limited number of dishes. Moreover, the number of seats will be reduced to less than half.
  “Café TARO”
   Hours: 11:00–14:00 (Monday to Friday)
   The cafeteria mainly sells packed box lunches. Regular plates are not available.
  “COMPAGNO”
   Hours: 9:00–16:00 (Monday to Friday)
   The number of seats here will be reduced to less than half.

 ・Some classrooms are open during the lunch break so that students can have lunch there. Details will be announced.

 ・Business hours of the Bookstore and Stationery Store
  “Bookstore”
   Hours: Undecided (We will let you know when it becomes firm.)
  “Stationery Store”
   Hours: 10:00–15:00 (Monday to Friday)

(3) Others
 ・All faculty and staff members must always wear masks.
 ・At administration division counters and offices, the vinyl curtains or acrylic boards are installed as partitions.

5. Infection Control Measures to be adopted by students who attend face-to-face classes on campus


(1) Self Health Checks
 ・Take your body temperature every morning and confirm that you do not have a fever of 37.5°C or higher before going to the campus.
 ・If you have any symptoms such as a fever, cough or fatigue, do NOT go to the campus.

(2) Measures on campus and while commuting
 ・Do NOT go to the campus when you have no classes to attend.
 ・Be sure to wash your hands with soap and water or disinfect your hands before entering any classroom or building.
 ・Be sure to always wear a mask.
 ・Avoid conversations with others at close range and speaking loudly.
 ・Do not gather with 5 or more people during short breaks or at lunch time.
 ・In self-study rooms, free spaces, etc., avoid taking a seat face to face with other people and maintain sufficient distance from others.
 ・While on campus, please use the stairs and refrain from using elevators. However you can use elevators when there is an unavoidable circumstance.
 ・Please return home as soon as possible after classes are finished.

(3) Others
 ・If you or someone close to you is confirmed to be infected or has been in close contact with an infected person, consult the relevant public organization immediately to seek instructions. After that, contact the University’s Office of Medical Services via phone at 075-322-6024 or email at hoken@kufs.ac.jp.

6. Response in case someone connected with the University becomes infected or has been in close contact with someone infected


(1) If a student becomes infected or has been in close contact with someone infected, the student will be prohibited from entering the campus for two weeks from the day after the infection or close contact was confirmed.

(2) If anyone connected with the University other than students (a faculty or staff member, etc.) becomes infected or has been in close contact with someone infected, the person will be prohibited from entering the campus for two weeks from the day after the infection or close contact was confirmed.

(3) Since the campus facilities would have to be disinfected, entry to the campus will be prohibited in principle for five days after the infection or close contact was confirmed. Face-to-face classes will soon be switched to remote classes.


Should the above-mentioned matters be subject to change depending on the situation in the future, we will inform you on the homepage of the University.

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