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Program participants must read this document and check the corresponding box in the online application to guarantee that the terms and conditions of this program are understood and accepted.

Transportation to and from Kyoto

Program participants are responsible for their own transportation to and from Kyoto. Kyoto University of Foreign Studies is not responsible for any loss or additional expenses incurred due to delay or change in services due to illness, weather, transportation strikes, quarantine or other causes beyond the University's control.

Visas

Program participants are responsible for obtaining all necessary visas prior to arrival in Japan. For up-to-date Japan VISA information, please visit:
http://www.mofa.go.jp/j_info/visit/visa/index.html

Payment

Kyoto University of Foreign Studies will inform you of the payment procedure after receiving your application. The payment deadline is March 31, 2017. Program participants are responsible for making necessary arrangements for payment.

Currency

Fees are denominated in Japanese yen, unless noted otherwise.

Cancellation & Refunds

If a participant withdraws from the program, the following cancellation and refund policy will be applied:

  • Full refund for cancellations received more than 4 weeks prior to the program start date.
  • 50% refund for cancellations received 2 to 4 weeks prior to the program start date.
  • No refund for cancellations received within 2 weeks prior to the program start date.

Before refunds are processed, any processing fees incurred will be deducted from the balance of refunds.

The following cases are deemed as cancellation:

  • If required documents are not sent by the designated date.
  • If required payment is not made by the designated date.
  • If applicant does not respond to request sent by Kyoto University of Foreign Studies by given deadline.
  • If Kyoto University of Foreign Studies finds that there is falsehood or grave omission in an applicant's documents.
  • If Kyoto University of Foreign Studies finds that an applicant is unsuitable or has an inappropriate attitude for the program after his/her arrival in Japan.

Under any of the above conditions, the application fee shall not be refunded.

Travel insurance

Program participants are responsible for their own travel insurance for the complete program dates. The insurance should include the following coverages: medical expenses, emergency medical evacuation, repatriation coverage, and personal liability coverage.

Medication and Medical Needs

Program participants are responsible for any special medications and/or supplies that are regularly used.

Changes to or Cancelation of the Program (or Parts Thereof)

Kyoto University of Foreign Studies reserves the right to not offer a refund of program costs if the program is canceled due to circumstances beyond the university's control.

Privacy Policy

Kyoto University of Foreign Studies will not use your personal information for any purposes other than the program. Kyoto University of Foreign Studies will not share or sell your personal information to other agencies except for the necessary program procedures (e.g. arrangement of accommodation and activities).

Promotional Photography

Kyoto University of Foreign Studies reserves the right to photograph program participants and use these photos for future promotional purposes. Program participants who wish to not be photographed must inform program staff at the beginning of the program.

Governing Law and Jurisdiction

These terms and conditions shall be governed by, construed and enforced in accordance with the laws of Japan. Any and all disputes arising here from or in connection herewith shall be exclusively submitted to and finally resolved by Japanese competent courts.

Kyoto Japanese Summer Experience

Application Form

* After applying, a reply message will be sent to your e-mail address. If you do not receive the email within five days after sending the form, please contact us at oips@kufs.ac.jp. Applicants will be informed of the admission results by email, accompanied with payment procedures if accepted.

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