Program participants must read this document and check the corresponding box in the online application to guarantee that the terms and conditions of this program are understood and accepted.
Program participants are responsible for their own transportation to and from Kyoto. Kyoto University of Foreign Studies is not responsible for any loss or additional expenses incurred due to delay or change in services due to illness, weather, transportation strikes, quarantine or other causes beyond the University's control.
Program participants are responsible for obtaining all necessary visas prior to arrival in Japan. For up-to-date Japan VISA information, please visit:
Kyoto University of Foreign Studies will inform you of the payment procedure after receiving your application. The payment deadline is March 30, 2018. Program participants are responsible for making necessary arrangements for payment.
Fees are denominated in Japanese yen, unless noted otherwise.
If a participant withdraws from the program, the following cancellation and refund policy will be applied:
Before refunds are processed, any processing fees incurred will be deducted from the balance of refunds.
The following cases are deemed as cancellation:
Under any of the above conditions, the application fee shall not be refunded.
Program participants are responsible for their own travel insurance for the complete program dates. The insurance should include the following coverages: medical expenses, emergency medical evacuation, repatriation coverage, and personal liability coverage.
Program participants are responsible for any special medications and/or supplies that are regularly used.
Kyoto University of Foreign Studies reserves the right to not offer a refund of program costs if the program is canceled due to circumstances beyond the university's control.
Kyoto University of Foreign Studies will not use your personal information for any purposes other than the program. Kyoto University of Foreign Studies will not share or sell your personal information to other agencies except for the necessary program procedures (e.g. arrangement of accommodation and activities).
Kyoto University of Foreign Studies reserves the right to photograph program participants and use these photos for future promotional purposes. Program participants who wish to not be photographed must inform program staff at the beginning of the program.
These terms and conditions shall be governed by, construed and enforced in accordance with the laws of Japan. Any and all disputes arising here from or in connection herewith shall be exclusively submitted to and finally resolved by Japanese competent courts.
* After applying, a reply message will be sent to your e-mail address. If you do not receive the email within five days after sending the form, please contact us at firstname.lastname@example.org. Applicants will be informed of the admission results by email, accompanied with payment procedures if accepted.