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Outline

1. Aims of the Program

The aims of the program are to tighten the relationship between the partner universities, and to deepen mutual understanding by getting to know Japanese traditional culture, history and modern society as well as by improving linguistic competence.

2. Duration of the Program

3 Weeks (June 30th - July 22nd, 2018)

3. Schedule

June 30th Date of arrival in Japan
July 2nd Classes Begin
July 21st Completion Ceremony
July 22nd Departure Date

4. Classes and Cultural Activities

  • Basic intensive Japanese classes for approx. 30 hours
    *
    All Japanese language courses are provided in small classes (approx. 10 per class) and divided into different proficiency levels, basic to advanced.
    *
    All Japanese language classes focus on authentic Japanese used in situations the learners may encounter during their stay in Japan and aim to develop their fluency through task-based activities. The levels and contents of the tasks used in classes differ depending on each learner's Japanese proficiency level.
  • Japanese traditional cultural experiences (Tea ceremony, calligraphy, Gion Festival, etc.)
  • Excursions around Kyoto (1 day)
  • Cultural exchange activities

5. Accommodations

Shared private flat (without meals, double or triple occupancy)

6. Fee

JPY 103,000 (Program Fee JPY 100,000 + Transaction Fee JPY 3,000)

Payments should be made by credit cards.
VISA, Mastercard, American Express, JCB, and Union Pay are accepted.

Including Tuition and class materials, accommodation fee, scheduled excursions and activities and Kyoto City public transportation pass.
Not including Flight tickets, expenses for meals, travel expenses between the airport and the accommodation, insurance or any other expenses.

7. Maximum capacity

30 students

8. Qualification

  • To be a full-time student of a partner university
  • To join an overseas travel accident insurance that covers illness and unforeseen accidents which may happen in Japan
  • To have basic conversation skills in Japanese
  • To come in a group with peer students from the same university
  • To attend all classes and activities during the program

9. Application deadline

Mar. 21st, 2018



Terms and Conditions

Program participants must read this document and check the corresponding box in the online application to guarantee that the terms and conditions of this program are understood and accepted.

1. Transportation to and from Kyoto

Program participants are responsible for their own transportation to and from Kyoto. Kyoto University of Foreign Studies is not responsible for any loss or additional expenses incurred due to delay or change in services due to illness, weather, transportation strikes, quarantine or other causes beyond the University's control.

School Location and Access

2. Visas

Program participants are responsible for obtaining all necessary visas prior to arrival in Japan. For up-to-date Japan VISA information, please visit:
http://www.mofa.go.jp/j_info/visit/visa/index.html

3. Medication and Medical Needs

Program participants are responsible for any special medications and/or supplies that are regularly used.

4. Privacy Policy

Kyoto University of Foreign Studies will not use your personal information for any purposes other than the program. Kyoto University of Foreign Studies will not share or sell your personal information to other agencies except for the necessary program procedures (e.g. arrangement of accommodation and activities).

5. Promotional Photography

Kyoto University of Foreign Studies reserves the right to photograph program participants and use these photos for future promotional purposes. Program participants who wish to not be photographed must inform program staff at the beginning of the program.

6. Governing Law and Jurisdiction

These terms and conditions shall be governed by, construed and enforced in accordance with the laws of Japan. Any and all disputes arising here from or in connection herewith shall be exclusively submitted to and finally resolved by Japanese competent courts.



Declarations

Program participants must read this document and check the corresponding box in the online application to guarantee that the two declarations of this program are understood and accepted.

1. Program Participant Declaration of Health and Disclaimer

I hereby certify that I am of good health for participating in Kyoto Japanese Summer Experience. I understand the risks involved in traveling to a foreign country and will take full responsibility for my own personal health and security.

2. Program Participant Declaration and Pledge

As a program participant in the Kyoto Japanese Summer Experience (hereinafter referred to as "Program"), I hereby pledge that:

  1. For the duration of the Program, I will conduct myself with the awareness that I am a program participant, follow the instructions given to me by the Kyoto University of Foreign Studies faculty, staff, and the Program coordinator, and abide by Japanese law.
  2. I understand the outline and aim of the Program and I will attend all of my designated classes and activities as scheduled except in the case of illness or emergency.
  3. I will abide by the rules and regulations of my residential facility.
  4. I understand that violation of any of the items 1-3 above is reason for dismissal from the Program.


FAQ

1. Classes

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How many hours will I study in KJSE?

You will study for approx. 30 hours in total through the program. Please note that the number of classes you have per day varies depending on the schedule for each day.

What levels are offered in KJSE?

From beginner to advanced level. However, it is advisable to have basic knowledge of the Japanese language, such as knowing Hiragana and Katakana, before the program.

How does KUFS assess my level of Japanese?

There will be a placement test in the orientation.

What is the medium of instruction in the classes?

Japanese.

Where will I study?

Classes will take place on the KUFS campus. Activities will be held both on and off campus, depending on the activity.

2. Activities

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Can I skip activities that I do not want to attend?

No. Participation in all activities is mandatory. Participants should arrive at the meeting place for each activity 10 minutes before the start time. In the case of illness, KJSE staff must be notified.

3. Accommodation

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Are the accommodations located on the campus?

No, the accommodations are off-campus. KUFS arranges different accommodations every year. However, they are typically located near train stations/bus stops. The commute time is usually approx. 30 minutes.

My friend/family member will visit me in Kyoto during KJSE. Can I let them stay in my accommodation?

No, no visitor is allowed to visit/stay in your accommodation.

I do not need any accommodation. Is there any plan without accommodation?

No, we only offer accommodation-inclusive plans.

What are the facilities in the accommodation?

We accommodate participants in different accommodation every year. Below is information, for reference, about the facilities in the accommodation for last year's program.

Shared private flat

Facilities Air conditioning, closet, gas stove, unit bathroom, coin laundry, bicycle and bicycle parking lot
Furnishings Bedding Single bed, mattress, quilt, pillow, and cover
Kitchen utilities Dishes & utensils, stove, pot, frying pan, spatula, kitchen knife, rice scoop, bottle opener, cutting board, can opener and kitchen towel
Bath/Toilet utilities Washbasin, bucket, soap box, face towel, and bath towel
[Shared private flat plan]
How many participants will I share my shared private flat with?

You will share your shared private flat with one or two other participants. KUFS has the right to determine the number of participants who will stay in each flat.

4. Travel / Arrival / Departure

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What happens on the Arrival Day (the first day of KJSE) ?

Student assistants will meet you at your accommodation to give you the key and explain the house rules.

How do I get to my accommodation from Kansai International Airport?

The following services are recommended.

Door to door shuttle service

Limousine bus
* Drop off at major points or train stations only.

What happens on the Departure Day (the last day of KJSE) ?

You can leave your accommodation in the morning (leaving time will be announced later).

Can I plan weekend trips during KJSE?

Generally, no classes and activities are conducted at the weekends. However, please keep the weekends free until the detailed schedule is confirmed. During the 2017 program, due to the schedule of the Gion Festival, classes were scheduled on one of the Saturdays.

5. Insurance / Medication and Medical Needs

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Is any insurance included in the program fees?

No. Program participants are responsible for arranging their own travel insurance for the complete duration of the program. The insurance should cover the following coverage: medical expenses, emergency medical evacuation, repatriation coverage, and personal liability coverage.
Program participants are responsible for any special medications and/or supplies that are regularly used.

6. VISA

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I need a VISA to attend KJSE. How do I get a VISA?

Obtaining a VISA is your own responsibility. After we confirm your payment, we can issue a letter of admissions that is required for your VISA application upon request.

If I am refused a VISA to enter Japan, can I get a refund?

Yes, we can provide a full refund, if we receive the official visa refusal letter. Please be reminded that any charges required for remitting the refund should be borne by the participant.

7. Others

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Will a certificate be given after I complete KJSE?

Yes, a certificate of program completion will be issued by KUFS on the last day of classes if you complete KJSE. However, please note that this is not an academic certificate for future studies or employment.

Application Form

Application Form

Please contact your International Office for information on the application and selection procedures. We do NOT accept any personal application.

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