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Admission Guide

Be sure to refer to the Application Guide for application.

1. Admission Schedule

Examination System Application Period Announcement of Results Enrollment Processing Period
2017
Academic Year
September Enrollment Application 1
(Domestic and International)
April 7, 2017 (Fri.) -
May 19 (Fri.)
June 5, 2017 (Mon.) June 19, 2017 (Mon.)
2018
Academic Year
April Enrollment Application 1
(Domestic and International)
September 29, 2017 (Fri.) -
November 22 (Wed.)
December 5, 2017 (Tue.) December 19, 2017 (Tue.)
April Enrollment Application 2
(Domestic Resident Only)
January 9, 2018 (Tue.) -
February 1 (Thu.)
February 19, 2018 (Mon.) February 28, 2018 (Wed.)

Internet Application System | My Account can be registered as early as 10 days prior to the first day of applications.

2. Number of Students to be Recruited

Number of Students to be Admitted 50
※This includes exchange students from overseas partner universities.
Number of Students to be Recruited Varies Annually

3. Application Qualification

Applicants of non-Japanese nationality are required to have studied the Japanese Language for 150 hours or more (equivalent to N5 of the Japanese Language Proficiency Tests), and to meet either item (1) or (2) below:

  1. To have completed (will complete) at least twelve years of formal education as of March 31st for April enrollment, September 19th for September enrollment; to be qualified to enter a university in the country where he/she has most recently finished the above required education and also be at least 18 years of age by March 31st for April enrollment, September 19th for September enrollment.
  2. To have equivalent qualifications to that stated in item (1) above.

* Only Application Ⅱ (Domestic Only), Applicants have to meet above, (3) and (4) below:

  1. To have spent a total of less than one year at Japanese language school in Japan.
  2. To intend to stay in Japan in order either to study at university or to enter a university; to be holding either the status of residence of 'Student' under the Immigration Control and Refugee Recognition Act, or a status of residence that can be changed to 'Student'.

4. Admission Decision

Admission decision will be made by a review of the completed application documents; especially, the statement of eagerness to learn and of the current proficiency in the Japanese language.

5. Application Fee

JPY 25,000 is payable through credit cards.
VISA, Mastercard, American Express, JCB, and Union Pay are accepted.

* Applicants will receive an email from Kyoto University of Foreign Studies when the necessary data entries are completed and the fee is paid.
* The name of the card holder can be different from the applicant.

Application Guide

1. Flow of application

Register "My Account"

My Account can be registered as early as 10 days prior to the first day of applications.

Internet Application System

Entry and submission of application data (1) Applicants can enter and submit their personal entry data through internet during the application period.
Reason for applying and plan after completion

(2) Download the paper form. Write in Japanese, then scan and upload to the site.

Download the paper form (PDF: 18KB)

Certificate of health

(3) Download the paper form. Bring it to a public medical organization and receive their certificate on it. Then scan and upload to the site.

Download the paper form (PDF: 47KB)

Other required documents should be sent via post mail.

Copies of the necessary documents, or an original copy where required, must be sent via post mail. Use registered express delivery if mailed within Japan. Use EMS or an international courier service if mailed from outside Japan.

Other required documents [ Documents to be Submitted (4) - (14) ]

[ Address ]
6 Kasame-cho, Saiin, Ukyo-ku, Kyoto 615-8558 JAPAN Division of International Affairs, Kyoto University of Foreign Studies TEL: +81-(0)75-322-6043 / FAX: +81-(0)75-322-6243 / E-Mail: oips@kufs.ac.jp
Notifying of shipping informations
[ If sent from Japan ]
Send a registered mail number to the email address below.
[ If sent from outside Japan ]
Send a tracking number of EMS or courier service to the email address below.
E-Mail: oips@kufs.ac.jp
Payment of an examination fee

JPY 25,000 is payable through credit cards.

Application Fee

Completion of an internet application! Applicants will receive an email from Kyoto University of Foreign Studies when the necessary data entries are completed and the fee is paid.
Make sure your email setting accepts messages sent from the "kufs.ac.jp".

Internet Application System | My Account can be registered as early as 10 days prior to the first day of applications.

2. Documents to be Submitted

  Documents to be Submitted Method of submission
(1) Completed application form
(Applicants can enter and submit their personal entry data through internet.)
Internet Application System
(2) Reason for applying and plan after completion
(Download the paper form. Write in Japanese, then scan and upload to the site.)
Download the paper form (PDF: 18KB)
(3) Certificate of health
(Download the paper form. Bring it to a public medical organization and receive their certificate on it. Then scan and upload to the site.)
Download the paper form (PDF: 47KB)
(4) [ Original ] Certificate of Graduation (or prospective graduation) issued by the (senior) high school
[ If sent from Japan ]
Registered express delivery
[ If sent from outside Japan ]
EMS or an international courier service
[ Address ] 6 Kasame-cho, Saiin, Ukyo-ku, Kyoto 615-8558 JAPAN
Division of International Affairs, Kyoto University of Foreign Studies
(5) [ Original ] An official transcript of the student's academic record issued by the high school
(The transcript must have explanations on grading practices.)
(6) A document which certifies the applicant's qualification to enter a university
(If applicable.)
(7) A copy of results obtained in the Examination for Japanese University Admission for International Students (EJU), Japanese Language Proficiency Test (for those students who have already taken the examination) or a document certifying that the applicant has studied the Japanese language for a total of more than 150 hours. [ Original ]
(8) Copies of the Alien Registration Certificate (both sides), or the Resident Card (both sides)
(If the applicant resides in Japan.)
(9) Copy of Passport
(Submit a copy of the following pages from your passport: The page including your name and the photograph of your face as well as all pages which include all previous records of entry and departure to and from Japan.)
(10) Five photographs (4x3cm) (The photograph must have been taken within the last three months and must show only the applicant's face and shoulders.)
If the applicant has graduated or is currently attending a university or a junior college, he/she should also submit the following documents.
(11) [ Original ] The Certificate of Graduation (or graduation expected) issued by the university or junior college.
(12) [ Original ] An official transcript of the university or junior college.
(The transcript must have an explanation of grading practices.)
If the applicant has attended a Japanese university, college and/or language school, he/she should also submit the following documents.
(13) [ Original ] The Certificate of Enrollment issued by the educational institution the applicant has attended.
(14) [ Original ] An official transcript issued by the educational institution the applicant has attended. (The official transcript must have an explanation of grading practices.)

* If documents are written in languages other than Japanese, English or Chinese, please attach an official translation in English or Japanese. The translation must be certified by a government office.
* The university may request further documents in addition to the ones listed above.

3. Notification of Results

The applicant will be notified of the admission decision by express mail. The mail will be posted on the date of Announcement of Application Results.
Inquiries about the admission decision by phone, mail or email will not receive a response.

Enrollment Procedures

A candidate whose application is approved must follow the enrollment procedures, which is to submit the required documents and pay the tuition fee by the deadline. If an applicant fails to follow the enrollment procedures, the university will not accept him/ her into the course by any other means.
In addition, documents submitted and tuition fees paid to the university are accepted on the condition that they are not returnable.
For details of the enrollment procedures, please refer to the document entitled ENROLLMENT PROCEDURES which will be sent to the applicant together with the notice of approval.

* For enrollment procedures, as a rule, the required guarantor should be the father or the mother of the student. The guarantor should be capable of assuming full responsibility, both moral and financial, for the student during his/her stay in Japan. It is not necessary that the guarantor is residing in Japan. Also the guarantor may be a relative or an acquaintance who is capableof assuming the above responsibility.

1. Fees

  First Semester
(Min Payment At Time of Enrollment Processing)
Second Semester Total Remarks
Admission Fee ¥120,000 ¥0 ¥120,000 Enrollment Procedures only
Tuition Fee ¥290,000 ¥290,000 ¥580,000  
Total ¥410,000 ¥290,000 ¥700,000  

2. Letter of Admission

We will issue a letter of admission to those who have completed the enrollment procedures (i.e. those who have paid the fees and have submitted the relevant documents). The letter qualifies you to enter the university but the qualification will be invalid if the applicant did not meet the application requirements.

3. VISA Application

A student who has received the Letter of Admission should obtain a college student visa by completing the necessary procedures.
Details concerning visa procedures are detailed in the STUDENT VISA PROCEDURES document.

4. Refund of Fees

A student who has completed the enrollment procedures and declines the enrollment by March 31st for April enrollment, September 19th for September enrollment will be qualified to receive a refund of fees except the admission fee by submitting an admission waiver form.
For details of refund procedures, please refer to the document entitled ENROLLMENT PROCEDURES.

Entrance Examination Results (Academic Year 2013 - 2016)

Academic Year Applicants Passed Applicants
2016 April Enrollment Application 1 18 18
April Enrollment Application 2 5 5
April Enrollment Application 3 4 4
September Enrollment 33 33
2015 April Enrollment Application 1 8 8
April Enrollment Application 2 1 1
September Enrollment 9 9
2014 April Enrollment Application 1 5 5
April Enrollment Application 2 3 3
2013 April Enrollment Application 1 9 9
April Enrollment Application 2 2 2

Inquiries

Division of International Affairs, Kyoto University of Foreign Studies

6 Kasame-cho, Saiin, Ukyo-ku, Kyoto 615-8558 JAPAN TEL: +81-(0)75-322-6043 / FAX: +81-(0)75-322-6243 / E-Mail: Inquiry form

* Office is open daily from Monday to Friday, 9:00 a.m. to 5:00 p.m. (except for weekends and public holidays).
* Inquires can be made in Japanese, English, and Chinese languages.

Entrance Examination

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